Entering club events

For everyone who adds events to the club's Google Calendar. Two minutes here saves members a wasted trip.

The Google Calendar is the only place events are entered. Within about 10 minutes everything else follows from it: the calendar on lprgc.org, the Events menu and sidebar on every page, the kiosk in the clubhouse, members' subscribed phone calendars, the road gates, and the range-usage stats. So what you type, and the colour you pick, matter.

1. The colour: Grape means open to the public

Grape opens the gates. An event coloured Grape has the Egypt and Pinetown gates opened ahead of it, and is listed as Open to the public everywhere (purple people icon, the public events list, search engines).
Use it only when visitors may drive in: public matches, classes open to non-members, open houses.
Never for members-only events, even if the title says "members only". The gates follow the colour, not the title.
Every other colour is fine and means members only.

2. The title

Say what it is: Trap Shoot, NRA Basic Pistol Class, USPSA Match. The calendar sorts events into Archery, Trap, Pistol, Rifle, Classes, Juniors, Meetings and Work parties by the words in the title.
Range closures: put Closed in the title and name the range, e.g. 100 Yard Range Closed for Event. Those show in orange as range notices, top of the calendar and on the kiosk, and go to members who subscribe to closures.
Avoid TBD / TBA close to the date; the weekly check flags them.

3. The location: name the range

The location decides the map on the event and which range the stats count as booked (so members aren't sent to a busy range at a "quiet" hour). Use one of these names exactly; anything else may be reported as range not known.

Where	Type in Location
Trap fields	Trap Fields
Outdoor pistol range	25 Yard Range, or a bay: Bay 3 of 25yd Range
Bay 6	Bay 6
Rifle range	100 Yard Range
New (large) indoor range	Large Indoor Range or Clubhouse and Large Indoor Range
Old indoor range	Old Indoor Range
Clubhouse	Clubhouse
Archery	Archery Center
Old clubhouse (LTC)	Liberato Training Center
Two places	Clubhouse & Trap Field, Clubhouse and Large Indoor Range

Leave out the street address: the calendar adds it, with directions.

4. Sign-ups and results

If people must sign up, paste the SignUpGenius, PractiScore, Eventbrite or Google Forms link into the description. The event then gets a Sign up tag and button, and appears under Needs sign-up.
After a match, add the results link (PractiScore results, a Google Sheet, a PDF on lprgc.org) to that day's description. It shows as Results on the event and in Recent results.

5. Repeating events, changes and cancellations

Weekly or monthly events: give the repeat an end date and extend it before it runs out. The weekly check warns 45 days ahead.
Change the existing event rather than adding a copy; copies show twice.
Cancel one date: either delete just that occurrence (it disappears everywhere), or keep it and put CANCELLED at the start of the title so members see it is off (shown struck through).
Moving a date is fine: subscribers' calendars follow (Google straight away, Apple and Outlook within a few hours).

6. Times

Set the real start and end; "now" and the range-hours advice depend on them.
A closure lasting several days can be one all-day event across those days.

Checking your work

Every Monday a list of entries worth a second look is emailed (missing or unknown locations, colour vs title, duplicates, repeats about to end, classes with no sign-up link). The same list, any time: Calendar entries to check.